Pax Christi Academies is seeking full-time and part-time dedicated, organized, and welcoming Office Manager to serve as the first point of contact for students, parents, staff, and visitors. The ideal candidate is bilingual in English and Spanish, detail-oriented, and supportive of the mission and values of Catholic education.
KEY RESPONSIBILITIES:
Manage daily front office operations in a professional and friendly manner
Greet and assist students, parents, parishioners, and visitors
Communicate effectively in both English and Spanish, verbally and in writing
Effectively translate parent communications
Answer phones, respond to emails, and handle correspondence
Maintain student records, attendance, and confidential files
Support the principal and school staff with administrative tasks
Coordinate calendars, meetings, and school communications
Assist with enrollment, tuition processing, and handle monetary transactions, including collecting payments and maintaining accurate financial records
Receive, process, and safeguard cash, checks, and other payments in accordance with school policies
Assist students with basic first aid needs and handle health office coordination and documentation including contacting parents when students are ill or injured
QUALIFICATIONS:
Bilingual fluency in English and Spanish (required)
First Aid and CPR certified preferred
High school diploma required; college coursework or degree preferred
Previous office management or administrative experience preferred
Strong organizational, communication, and interpersonal skills
Proficiency with office software (Word, Excel, email systems, databases)
Ability to handle confidential information with discretion
Must be a practicing Catholic, experience working in a school or parish setting is a plus
WORK ENVIRONMENT:
Fast-paced school office setting
Requires multitasking and the ability to manage frequent interruptions
Regular interaction with children, parents, and school staff
School-year schedule (details provided during interview)
Combination of sitting, standing, and walking throughout the day
Occasional lifting of office supplies and materials
COMPENSATION:
The hourly rate is contingent on education and experience. starting at $18/hr.
TO APPLY:
Please send a cover letter, resume, and at least two professional references to: [email protected]. We look forward to discovering how you can contribute to the legacy of excellence at Pax Christi Academies.